Club Constitution...
1. The club shall be called “St George’s Archery Club” which, for this purpose, includes “St George’s Junior Archery Club” hereinafter referred to as the “Club”.
2. The object of the Club shall be the promotion and practice of Archery in all its forms, other than hunting.
3. The Shooting Regulations as prescribed in the GNAS “Rules of Shooting” shall be accepted as governing the relevant branches of the sport of Archery practised by the Club and its members.
4. Nothing shall be included in this Constitution which conflicts with that of the GNAS.
5. The management of the Club’s affairs shall be entrusted to the Committee.
6. All members shall accept the jurisdiction of the Club and its Committee and shall conform to such conditions, shooting rules and regulations as are current, or which may be determined from time to time by the Committee or GNAS.
7. The Committee shall consist of: Chairman, Vice-Chairman, Treasurer and Secretary, who are known as “Officers”, and four senior members of the Club, except in exceptional circumstances. The Officers shall be elected at the Annual General Meeting. Ordinary Committee members shall serve for a period of two years, two places to be voted for annually.
8. The funds and property of the Club shall be vested in the elected Officers or nominated Committee members.
9. All monies and funds received on behalf of the Club shall remain the property of the Club, and there will be no distribution of such funds amongst the members other than any reimbursements authorised by the Committee. See paragraph 11 regarding dissolution of the Club.
10. The Club shall maintain a bank account in the Club’s name. Any withdrawals from the Club bank account must be signed for by any two of the following: Chairman, Vice-Chairman, Treasurer and Secretary, or any nominated Committee members.
11. In the event of the dissolution of the Club, the assets shall be disposed of as directed by the General Meeting approving the dissolution.
12. In the case of an emergency, the Chairman, Vice-Chairman, Treasurer or Secretary shall have full power to act as they deem necessary.
13. The postal address of the Club shall be that of the current Secretary.
14. The Committee will hold a Committee Meeting every month at a time and place to be decided by them.
15. At meetings of the Committee, the Chairman is entitled to an additional deciding vote.
16. The Committee may appoint Sub-Committees, which shall include at least one Officer, and may delegate to such Sub-Committees powers within limits defined at its formation.
17. Should a complaint arise against a Club member, it must be referred to the Committee who will take whatever action they deem necessary to protect the interests of the Club and its members. The Committee’s decision will be final.
18. Members of the Committee can form a Quorum which will consist of any four members of the Committee, to include the Chairman or Vice-Chairman. Any Quorum is to be minuted and included at the next full Committee meeting.
19. The Committee shall appoint a Field Captain annually, who is responsible for shooting etiquette.
20. Members of the Club 18 years old and over shall be classed as Senior Members. Members of the Club under 18 years old shall be classed as Junior Members, as defined by GNAS, and have no voting rights at any General Meetings. Juniors aged 16 and 17 may shoot without parental/legal guardian supervision Juniors under 16 must be accompanied throughout the shooting session by parent/legal guardians or by a responsible adult chosen by the parent/legal guardian.
21. Any person whom the Club may wish to honour for distinguished service to the Club may be elected at a General Meeting of the Club as an Honorary Life Member and will become exempt from Club subscriptions, but not from GNAS fees if still shooting.
22. All members as defined in paragraph 20 (other than honorary members as defined in paragraph 21) shall pay an annual subscription to the Club at maximum rates determined by the members in General Meetings.
23. All subscriptions shall be due on the 1st September every year. Any member who attends the AGM and has not paid their subscription shall forfeit the right to vote at this meeting. Any member who has not paid their subscription by the 1st October must re-apply for membership, and can not shoot until they do so. If the Committee decide that there are extenuating circumstances, this requirement may be waived.
24. Anyone who joins the Club after the 1st October and before the 1st May in any year must pay the current Club subscription due. Anyone who joins the club after the 1st May in any year must pay the current Club subscription due, but will only pay the current GNAS fee due the following September, with full subscriptions due again the second September after joining the Club.
25. The AGM shall be held during September at a time and place to be determined by the Committee. Not less than twenty-eight clear days’ notice of such meeting shall be sent to each member and such notice will include a reminder that subscriptions are due.
26. The Committee shall submit a Balance Sheet at the AGM showing the Club’s financial position, with an income and expenditure account, for the previous twelve months up to the 31st August.
27. The Constitution of the Club shall not be altered or amended except at the AGM, or at an Extraordinary General Meeting. Members wishing to move a proposition designed to alter or amend the Constitution shall submit such proposition to the Secretary not less than twenty-one days before the General meeting at which the proposition is to be considered. Notice of such proposition which it is intended to move shall be sent to all members entitled to receive notice of such meetings.
28. The Committee, or any three Club members upon application to and at the discretion of the Committee, may call an Extraordinary General Meeting (EGM). Not less than twenty-one clear days’ notice of such meetings shall be sent to each member. Any propositions to be moved at an EGM must be included in the notice of any such meeting, such notice to be sent to members by the Secretary.
29. The Chairman is entitled to an additional deciding vote at all Annual and Extraordinary General Meetings.
30. Acceptance of new members is subject to approval by the Committee and must be minuted. Acceptance can be granted by a Committee Quorum which must be minuted and confirmed at the next Committee Meeting.
31. Persons wishing to join the Club must attend a GNAS training course run by the Club (organiser and fees to be arranged by the Committee), and having attended such a course must submit an application form (with the appropriate fee) to the Committee for acceptance. Any person who has attended such a course can not shoot again until their application has been passed. The Committee can waive these clauses if it is decided there are extenuating circumstances.
32. Any visiting archer must be a member of GNAS and may shoot only with the permission of the Field Captain of the day. A target fee may be charged at the discretion of the Committee.
33. Any senior member may obtain a key for Club property upon written application to, and ratification by, the Committee. All keys must be returned to the Club by anyone who leaves the club. A returnable deposit of £5.00 will be charged to all senior members who are key holders. A list of current key holders must be kept by the Treasurer.
34. A copy of this Constitution should be made available to all Club members.
|
